Snap the receipt. Check the numbers. File it to a project.
Take a photo of a receipt or upload a PDF, and ReckonOS reads the merchant, date and total for you to check. Save it against a client or project, and the cost counts toward that project’s true margin. Billable expenses can go straight onto the next invoice.
From receipt to project cost.
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Capture
Use your phone’s camera from the expenses screen, or upload a file on a computer.
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Check
The scanner suggests the merchant, date and total. Correct anything it got wrong; you have the final say.
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File
Choose a category and a project. Mark it billable if the client pays it back.
Why expenses belong to projects
A software licence bought for one client, a stock photo, a courier: these are part of what that project cost to deliver. Filed to the project, they show up in its Cost of Execution, so the margin you see is the margin you made.
Receipts are read by an open-source OCR engine (PaddleOCR) running on ReckonOS’s own servers, not sent to a third-party scanning service.
Expense questions
Which receipt files can I upload?
Photos in JPEG, PNG or WebP, and PDF receipts. On a phone you can take the photo straight from the expenses screen.
Do I have to trust what the scanner reads?
No. ReckonOS fills in the merchant, date and total it found and you confirm or correct them before the expense is saved. The original receipt stays attached to the expense.
How many receipts can I scan?
Scans a month by plan: Starter 50, Pro 500, Studio 2,000. You can always add an expense by hand.
Can I bill an expense back to the client?
Yes. Mark an expense as billable and it can be added to the client’s next invoice.
More of ReckonOS
Scan your first receipt in the trial.
Set up your workspace, add your logo and send an invoice in your own template. Every feature is open during the trial.
$7 today for 7 days of full access. On day 7 Pro starts at $99 a month (or $948 a year) unless you cancel first. Cancel any time from Settings > Billing. VAT or sales tax may be added at checkout.